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Fill Out a Valid Employee Status Change Form

The Employee Status Change form is a crucial document that helps organizations track changes in an employee's status, such as promotions, transfers, or terminations. Completing this form ensures that all necessary updates are made to payroll, benefits, and other HR records. Ready to make a change? Fill out the form by clicking the button below!

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Table of Contents

Form Overview

Fact Name	Details
Purpose	The Employee Status Change form is used to document changes in an employee's status, such as promotions, demotions, or terminations.
Required Information	Typically, the form requires the employee's name, ID number, department, and details of the status change.
Submission Process	Employees or managers must submit the form to the HR department for processing.
State-Specific Forms	Some states may have specific forms that must be used. Check local regulations for compliance.
Governing Laws	In states like California, the Fair Employment and Housing Act governs employee status changes.
Record Keeping	Employers must keep copies of the form for their records, typically for a minimum of three years.
Impact on Benefits	Changes in status can affect employee benefits, so it's crucial to review benefit eligibility upon submission.
Confidentiality	Information on the form should be treated confidentially and shared only with authorized personnel.
Timeliness	Submit the form promptly to ensure that changes are reflected in payroll and benefits without delay.
Signature Requirement	Most forms require signatures from both the employee and a supervisor to validate the changes.

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Documents used along the form

When managing employee transitions, several documents work in conjunction with the Employee Status Change form. Each of these documents plays a crucial role in ensuring a smooth process and maintaining compliance with company policies and regulations. Below is a list of commonly used forms and documents that accompany the Employee Status Change form.

New Hire Form: This document captures essential information about a new employee, including personal details, emergency contacts, and tax information. It is vital for setting up payroll and benefits.
Termination Form: Used when an employee leaves the company, this form outlines the reasons for termination and helps manage the exit process, including final pay and return of company property.
Change of Address Form: When an employee relocates, this form updates their contact information in the company records. Accurate information is crucial for tax purposes and communication.
Promotion Form: This document formalizes an employee's advancement within the company. It details the new role, responsibilities, and any changes in compensation or benefits.
Leave of Absence Request Form: Employees use this form to request time off for various reasons, such as medical needs or family obligations. It ensures that the company can plan for staffing needs during the absence.
Performance Review Form: This document is used to evaluate an employee's job performance and development. Regular reviews can inform decisions about promotions, raises, and employee training needs.

Utilizing these documents effectively can streamline the employee management process. Ensuring that all forms are completed accurately and submitted in a timely manner is essential for maintaining organizational efficiency and compliance.

Document Sample

Employee Status Change Form

Employee Name: ___________________________________________________ Social Security #: __________________________________

Address: ______________________________________________________________________________________________________________

DT #: ___________ Location Name: _________________________________ Position: ____________________________________________

Effective Date: ______/______/______		Date of Birth: ______/______/______ E-mail: ________________________________________

Employee Status
Type of Change:	New Hire		Rehire	Employee Status Change
Regular Full Time	(30 hours or more)		Hours per week: _________
Regular Part Time	(29 hours or less)		Hours per week: _________
Temporary	(Less than 6 months)		Hours per week: _________
On Call	(As Needed)

Salary Establishment/Change
Type of Change:		New Hire		Merit Increase		Promotion		Cost of Living		Other _______________________
New Pay Rate:	$__________________			per hour		Bi-weekly salary amount			Annual Salary $______________________
				(Non-Exempt)		(Exempt)			(If Exempt)
IF SCHOOL EMPLOYEE: ( If contracted teacher, please attach a copy of the contract)
# of Pays: _____________		First Check Date: ______/______/______						Final Check Date: ______/______/______


Status Change
Location Change (Transfer)				From_______________________________ To ________________________________
Position Change				From_______________________________ To ________________________________
Leave of Absence				From_______________________________ To ________________________________
Other				_______________________________________________________________________

Termination of Employment
Last Working Day: ______/______/______
Eligible for rehire?	Yes	No (if no, list reason) _______________________________________________________________
Select ONE reason for separation:
Voluntary:
Dissatisfied w/ job or company			Retirement		School		No Call/No Show			Better job/pay/benefits/hours
Medical-self or family			Relocating		Family issues		Other________________________________________________
Involuntary:
Poor performance				Gross Misconduct			Contract Ended			Unqualified for job
Violation of company policy/procedure				Unprofessional conduct			Other________________________________________________

Remarks:______________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

Parish/School/Agency Signature:______________________________________________________________ Date:_______________________