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Printable Letter of Intent to Hire Form

A Letter of Intent to Hire is a document that outlines the preliminary agreement between an employer and a potential employee regarding the terms of employment. This form serves as a formal expression of interest and can help clarify expectations before the official hiring process begins. Ready to take the next step? Fill out the form by clicking the button below.

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Table of Contents

Document Overview

Fact Name	Description
Purpose	A Letter of Intent to Hire serves as a preliminary agreement between an employer and a potential employee, outlining the intent to hire before finalizing the employment contract.
Non-Binding Nature	This document is typically non-binding, meaning it expresses intent rather than creating legal obligations for either party.
Essential Components	Key components often include job title, salary, start date, and any conditions that must be met before employment begins.
State-Specific Variations	Some states may have specific regulations governing the use of Letters of Intent, so it is important to consult local laws.
Governing Laws	In California, for example, the use of Letters of Intent is influenced by the California Labor Code, which outlines employment practices.
Benefits	This form can clarify expectations and help both parties understand the terms before entering into a formal employment contract.

Download Letter of Intent to Hire PDF Form

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Documents used along the form

The Letter of Intent to Hire form is an important document in the hiring process, signaling the intention to employ a candidate. Alongside this form, several other documents are commonly utilized to ensure clarity and compliance in the hiring process. Below is a list of related forms and documents that are often used in conjunction with the Letter of Intent to Hire.

Employment Application: This form collects essential information about the candidate’s background, work experience, and qualifications. It serves as a formal request for employment.
Job Offer Letter: This document outlines the specifics of the job offer, including salary, benefits, and start date. It is typically sent after the Letter of Intent to Hire is signed.
Background Check Authorization: This form gives permission to the employer to conduct a background check on the candidate. It ensures that the hiring process adheres to legal standards.
Tax Forms (W-4): New hires must complete this form to determine the amount of federal income tax withholding from their paychecks. It is essential for compliance with tax regulations.
I-9 Employment Eligibility Verification: This document verifies the identity and employment authorization of individuals hired for work in the United States. It is required by federal law.
Non-Disclosure Agreement (NDA): This agreement protects confidential information. It is often signed to ensure that sensitive company information remains secure after hiring.
Employee Handbook Acknowledgment: New employees may be required to sign a document acknowledging receipt and understanding of the company’s policies and procedures as outlined in the employee handbook.

These documents collectively support the hiring process, ensuring both the employer and the candidate are clear on expectations and obligations. Utilizing these forms helps create a structured and legally compliant onboarding experience.

Document Sample

Letter of Intent to Hire

Date: ________________________

Your Name: ________________________

Your Address: ________________________

Your City, State, Zip: ________________________

Recipient Name: ________________________

Recipient Title: ________________________

Company Name: ________________________

Company Address: ________________________

City, State, Zip: ________________________

Subject: Letter of Intent to Hire

Dear ________________________,

This Letter of Intent to Hire serves as a preliminary agreement between Company Name and Your Name. The intent of this letter is to outline the terms of employment and express our commitment to moving forward with the hiring process. This letter outlines the key details to be included in the final employment agreement.

The following points summarize the understanding between both parties:

Position: ________________________
Start Date: ________________________
Salary: ________________________
Benefits: ________________________
Work Location: ________________________

This Letter of Intent is intended to outline the basic terms of employment and does not constitute a binding contract. The final details will be clarified in a formal employment agreement, which both parties will need to sign.

Please indicate your acceptance of this Letter of Intent by signing below. Your signature demonstrates your agreement with the terms laid out herein as we prepare for the formal employment agreement.

________________________ (Signature)

________________________ (Date)

Thank you for considering this opportunity with Company Name. We look forward to welcoming you aboard.

Sincerely,

________________________ (Your Name)

________________________ (Your Title)

________________________ (Your Company)

Please note: This letter is subject to applicable state laws regarding employment agreements and hiring practices.